Enterprise portals that
make teams work better.
We design and develop bespoke company portals, intranets and secure member areas: safe, intuitive and scalable platforms that centralise information, automate processes and connect distributed teams.
Why your internal processes
are still inefficient
Information Scattered Everywhere
Documents on Google Drive, messages on WhatsApp, procedures in emailed PDFs, policies in shared folders. Every employee wastes hours hunting for information scattered across different tools, with no single source of truth.
Manual and Repetitive Processes
Approvals by email, holiday requests on Excel sheets, onboarding with paper checklists. Manual workflows slow operations, introduce errors and prevent processes from scaling as the company grows.
No Security or Access Control
Confidential documents accessible to everyone, no audit trail on who viewed what, shared passwords and non-granular permissions. A serious risk for GDPR compliance and the protection of sensitive company data.
Technologies, modules
and enterprise expertise
Document Management
Centralised repository with versioning, tagging, full-text search, in-browser preview and granular per-folder permissions. Every document always current, always findable.
Workflow & Approvals
Visual workflow engine to automate approvals, requests, escalations and notifications. Every business process becomes a trackable, measurable digital flow.
SSO & Role-Based Access
Single Sign-On with Active Directory, SAML 2.0 and OAuth. Role-based access control (RBAC) with permissions per role, department and project. Full audit trail on every action.
Internal Communications
Company news feed, department announcements, searchable knowledge base and internal forum. A centralised hub where important communications never get lost in email.
Dashboards & Reporting
Role-customisable dashboards with company KPIs, automated reports and interactive widgets. Every user sees only the data relevant to their role and department.
Enterprise Integrations
API connectors for ERP (SAP, Dynamics), CRM (Salesforce, HubSpot), HR (Zucchetti, BambooHR), email and calendar. The portal becomes the unifying layer for your entire software stack.
Every module built
around your needs
Every portal is composed of independent modules activated on demand: document management, ticketing, HR self-service, knowledge base, project tracking and workflow automation.
The result: a single platform that replaces dozens of disconnected tools, reduces software costs and centralises daily operations in a secure, branded environment.
Explore available modules Every role, its
exact permissions
The RBAC system defines who can read, write, approve and configure for every module, department and project. No sensitive data is ever exposed to those who should not see it.
Single Sign-On integrated with Active Directory, two-factor authentication, data encryption and a complete audit trail on every action to guarantee GDPR compliance and enterprise-grade security.
Request a consultation Why choose Ottobix
for your company portal
Modular Architecture
Every portal is built with independent modules activated on demand: start with document management, add HR self-service tomorrow and workflow automation next month. Scale without rewriting.
Consumer-Grade UX
Intuitive interfaces with the same quality as consumer apps: employees use them without training. A consistent, responsive design system aligned with your brand on every screen.
IT Ecosystem Integration
API connectors for ERP, CRM, HR, email and calendar. The portal does not replace your existing software: it unifies them in a single interface where every employee finds everything they need.
Enterprise-Grade Security
SSO, 2FA, granular RBAC, AES-256 encryption, full audit trail and GDPR/ISO 27001 compliance. Every piece of data is protected, every access logged, every action verifiable.
Guaranteed Hosting & SLA
European cloud infrastructure with 99.9% uptime SLA, automated backups, disaster recovery and auto-scaling. Guaranteed performance even with thousands of simultaneous users.
Support & Training
Admin and end-user training, complete documentation, dedicated technical support and a team that knows your portal inside out for fast interventions and ongoing customisation.
The Ottobix portal
development process
Discovery & Mapping
Stakeholder workshops, as-is process mapping, pain-point analysis, functional requirements definition and selection of modules to activate in the first release.
Design & Prototype
UI/UX design with your brand guidelines, navigable interactive prototype, role and permission definition, information architecture and usability testing with real users.
Build & Integrate
Agile development with incremental releases, Active Directory, ERP and CRM integration, RBAC security setup, data migration and automated workflow configuration.
Launch & Adopt
Go-live with a phased department rollout, user and admin training, adoption monitoring, feedback collection and continuous optimisation based on real usage data.
Questions about
enterprise portal development?
What is the difference between a company portal and an intranet?
A traditional intranet is primarily an internal information site. A company portal is an operational platform that integrates document management, workflow automation, HR self-service, ticketing and KPI dashboards in a single role-based environment. It is the digital nervous system of the business, not just a notice board.
Does it integrate with our existing ERP and CRM?
Yes. We build API connectors for the leading ERPs (SAP, Dynamics, Zucchetti) and CRMs (Salesforce, HubSpot). The portal becomes the unifying layer: data stays in the source systems but is accessible from a single interface without duplications or misalignments.
How much does it cost to develop a company portal?
A basic portal with 3–4 modules (documents, news, HR self-service, SSO) starts from €20,000–35,000. Full enterprise portals with workflow automation, ERP integrations, KPI dashboards and custom modules range from €40,000 to €100,000+. We also offer SaaS plans with a monthly subscription.
How do you handle company data security?
SSO with Active Directory, two-factor authentication, AES-256 encryption for data at rest and TLS 1.3 in transit, granular RBAC down to the individual document, full audit trail on every action and hosting on ISO 27001-certified European data centres for GDPR compliance.
How long does it take to go live?
A portal with standard modules takes 8–12 weeks. Complex enterprise projects with multiple integrations and custom workflows require 4–6 months. We work with incremental releases: the first module goes live in 4–6 weeks, with others added progressively.
Can employees access it from mobile?
Yes, the portal is 100% responsive and accessible from any device. For advanced needs (push notifications, offline access, quick approvals) we can develop a native companion mobile app that integrates with the portal and allows productive work on the go.
Ready to centralise
your company's operations?
Request a free consultation and discover how a bespoke company portal can cut operational time, improve collaboration and protect your business data.
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